So what does a well-designed intranet look like? Harness the power of Google and Microsoft in one platform with universal access for all staff. Anyone can share, comment, and provide feedback. Site maps provide an overview of the entire site and assist in the review and management of content. Happy Hour 1: Give new employees a brief introduction. Tried and tested, intranet templates mean your intranet can be up and running in just a few hours. Organizations relay these kinds of announcements in a variety of formats . Leaders can still be visible and accessible. Photos work best when they are strongly related to the content they sit beside and, where possible, should show employees doing their work. For users, quicklinks are a big time saver. Display an interactive tour highlighting key functions of the new intranet. There are many types of Intranets your organization may benefit from. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. Adding their first name in the subject line to keep them engaged. The example below uses a well-chosen, high-res banner image that is a beautiful photo in itself and reflects what the company is all about. Make it fun. Employee profiles differ from company to company but often include areas of expertise and current projects. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. And there are no security concerns like there have been with some cloud file-sharing options. Embedding the spreadsheet within your intranet means the user has a live view of data entered without having to find the file. Rather than stock images, people especially enjoy seeing real people, so this photo ticks all the boxes. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. Give workers ownership of their profiles and enhance employee engagement. An intranet is a private, secured online network where employees can create content, communicate, collaborate, manage tasks and events, and develop the company culture. For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. Push notifications: Instant alerts help workers see new updates, including new project assignments or tasks, content updates, and specific conversation threads. Thinking about these issues at this early planning stage will save you time and hassle further down the line. Gather ongoing feedback on specific issues with a snap poll. The user instinctively knows they can click on the link for more detailed information. We are delighted to have you on our team! Select from a wide range of options to develop a unique solution relevant to your business. Subject line: Help us welcome [new employee name] to the team! charts, rich bios on their peers, and a dynamic news hub that provides information and insights into the culture of the company. Align teams with a newsroom and announcements page. Back in the old days, employees used a company intranet largely to save and share files. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. And the universal coverage of the intranet means staff are more willing and able to respond to engagement surveys. A company is not a company without its people and mostintranetsare about the people. Some intranet solutions like MyHubs allow you to create and use custom fields within the profile pages. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. So, if you need to concentrate on that vital task, you can do so without any distractions. Always test it on a mobile device if you can beforehand. Over 150 remote employees from six businesses across the UK use Glasscubes as an intranet solution. Connect Your Remote Workers. The intranet streamlines file sharing and information discovery. Conversations are automatically stored, and a powerful search makes it easy to locate that vital piece of information when you need to. Bringing them together, bringing out the best in them, and enriching your company culture in the process. Central administration of users and credentials. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. 1. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. This is a good option for frequently used sites or external systems that dont need full integration, such as a time tracking app or cloud payroll system. When a company sends an organizational announcement, management has determined that it's a message that everyone in the organization should know about. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. Not all of your users require access to edit the spreadsheet data directly. And thats why accurate, descriptive headings are so important. In the past . Keep it fresh. Common menus, overarching news items, and CEO messages often have a bonding, unifying effect on the workforce. A live version is readily available to relevant users. Child pages might include vacation requests, performance management, wellness initiatives, employee benefits, and so on. The intuitive software makes ongoing administration a straightforward task. A site map identifies the overall structure of your intranet site. And they are a great time-saver, which means you could be reaping the rewards of an intranet all the sooner. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. A reward program where employees can receive gift cards branded corporate items or other thank-you mementos can also be created. From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. The design of your intranet could well be the difference between success and failure. Many companies have set up an onboarding section to make life easier for new starters. Next, it's time to write a description of the position you're hiring for. Accordions and expanding text are perfect for mobile-responsive intranets. How about mixing things up and using videos, webinars or wikis from time to time. Amplify the office atmosphere and experience through increased employee recognition and engagement. If you want to improve the performance of team members who are considered "average," do the same for them. You can also check when colleagues have read the notification. Check out MyHubs Resource section for more guidance on the custom CSS feature. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. A survey by Gartner says, "48% of employees will likely work remotely at least part of the time after COVID-19.". Follow the same process for other departments and any centralized data that all staff need to access. For example, Ben in Marketing should not be able to access private payroll information. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. These mega-menus, in turn, provide drop-down access to the lower level or child pages. You can easily change the font, colors, margins or layout of one or all of your pages. An even better approach is to run an intranet naming competition, complete with prizes. Let's start looking out one appropriate email of your interest from the number of templates / samples . Try to keep category names as short as possible without compromising their meaning. This is critical for remote workers and non-desk staff. Utilize user profiles to support knowledge management and knowledge sharing. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. 1. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. Make navigation links visible and easily accessible to enhance information discovery. It sets out what the site is all about so the user is clear whats in store. You can provide sample text for them to use. Company intranet software is embraced for many reasons, with communication being one of the most important to highlight. Benefits is another interesting SharePoint template available for free. They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. This is an important distinctiona recent. Employees use it to work on projects, read company announcements, and find files. When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. Employee career lifecycle management and benefits documentation. We tend to read from left to right when scanning information online. Employee profiles help workers to get to know each other, especially during onboarding. After two months of hard work and dedication, we are delighted to officially announce the launch. Communication is key, which is why Axero's News and Announcements intranet template takes a clean, balanced approach to displaying your communications. Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. This popular feature will improve engagement and empower employees. 10. Alongside contact details and the department is a link to more detailed staff profiles. They encourage a community approach to share and managing . New team members will be grateful they wont have to remember every colleagues name and job title from day one. From homepages through to directories, there are plenty of ideas to get you started. SSO is a great time-saver and makes for a smoother, more coherent user experience. And to make it even more effective, you can integrate it with other enterprise systems used by your business. These features provide a better overall experience and one that employees appreciate, if not love. Here is an administration example taken from a MyHub Intranet site. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. Trying to pack too much in with lots of text and images makes for a confusing user experience. Two heads are always better than one, and forums are a great place for employees to collaborate. We all know that paper-based or emailed forms can be a bit of a headache. Most of us are familiar with the concept of a corporate intranet by now. Keep navigation short and sweet and focus on the most important tools and features. Its time to refine the design of your new intranet. Access to all content and resources is easy with the navigation tabs. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Specialist Services Organisation. Its intranet, Home, supports a global workforce of over 135,000 employees. Keep your company news and information modern, relevant, and targeted with the following ideas. [Employee name] will be responsible for [brief description of . Have a countdown for "something big" happening on launch day, but don't tell them what it is. When it comes to customization, the skys the limit with CSS so let your creativity run wild. All you need to do is select the appearance tab and click on the color you want from the palette. Then press the "Create" button. Example #3: Social feeds in real estate. Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. What lessons can we learn from the most successful intranets? Our goal with this new website is to provide our visitors with an easier way to learn about Brainvire's services and . While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. Its essential to carefully consider how content will translate to the smaller screens of smartphones and tablets. have a countdown to launch day. Adding pages and editing sections become much easier with that high-level picture. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . SharePoint news - Use the news web part to post important or interesting stories, announcements, people news, status updates, . It is the fastest and easiest mode. Intranet Launch Ideas. Do away with complicated track changes and emailed versions of documents. An internal job posting email template. 2. . Instead, include real photos of workers or situations and settings relevant to your employees. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. And advanced search functions such as. Here are some examples: 1. Employees can also post memes and hashtags to their social feed, all to increase camaraderie, collaboration, and teamwork. The following section showshow intranets help companies become more effective. All the best intranets make sure this information is organized logically, so it is easily accessible. 1. Support faster decision-making and connect employees with team chat. Staff use it to keep updated on their favorite #channels and tag their colleagues to alert them to important information. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. Its a simpler and more effective way of getting things done. User colors and different fonts and font sizes to highlight the main headings from sub-headings. Consider incorporating a real-time team chat feature. Highlighted in this example are just a few of the wide range of choices available. Employees can self-manage their profiles, updating and refreshing the information as required. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. Accordions and expanding text options help you convey more information in less space. Here you can find an example for one of my go-live emails. How Has Intranet Technology and the Workplace Changed? Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. Search results can be filtered by job title, location, or team. And if you are using lots of videos on your intranet, then upload them first to YouTube. This number is high because many businesses make their intranet homepage a default page when employees open their browsers. The information in each expanding text area doesnt load until the user clicks the chosen product. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. For maximum effect, the golden rule is to keep it simple. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. The intention of this feed is to publish various recognition announcementssuch as appreciation posts, automated birthday and work anniversary congratulations, and more. This will give your intranet a cohesive look and feel. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. Using Workmates kudos feature to encourage employees to recognize and reward their peers is an efficient tool to create a collaborative and enthusiastic work culture in hospitals, clinics, and beyond. First impressions really do count. Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . Provides better support: Departments can post important forms (e.g., HR forms and documents) and let intranets serve as the primary engagement point for support processes, such as IT help desks or HR open enrollment. An intranet both streamlines communication by bringing it into one place and entrusts individuals with a voice and company knowledge. An Intranet is an internal hub used by companies to store important information, communicate with employees, increase employee advocacy, streamline key processes, and encourage team collaboration. A practice run means you can check how well the content is working from a mobile perspective. Engaging staff with vibrant images is a great way to entice them to explore the content further. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. And incorporate your company branding, logo, and fonts, so the intranet is instantly recognizable to employees. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Intranet welcome message example 4: Staff handbook. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. Consider naming your intranet. Best Intranet Launch Runner-up: Notting Hill Genesis, Hive. Your intranet will become the central hub for your company online. Check out the full review for HR Cloud here. And bring these profiles to life with personal information, including family, hobbies, and achievements outside work. Too many hyperlinks on one page can be distracting for the user. Make sure that you regularly review the content and remove any out of date or obsolete information. Want to know what employees really think about your company? Provides complete control over your intranet design. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. A clunky, And make sure the navigation area fits the screen for both landscape and portrait viewing. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. Or create and upload your own videos. While knowledge sharing, training, and onboarding can all be enhanced with video. Uploading video content is easy with an intranet. Each page serves a specific purpose. Fully customizable intranet templates save time and hassle. Keep focused on solving your organizations problems that is after all the fundamental purpose of your intranet so try not to get distracted by all the amazing things that your intranet could do. This example emphasizes what is most . Diagrams, photos, images, infographics are all useful ways to add visual appeal to your site. Communicate the purpose of the intranet with emphasis on your organisation's needs. You will find lots more tips and advice on intranet design within our blog. Intranet Announcement Website Awards Announcement Social Media Posts . Test drive your mobile intranet design before going live to ensure its fit for purpose. Provide ready access to popular tools and content. Streamline approvals and business processes with digital workflows. Fast and highly responsive, the best intranets are using instant messaging to enhance internal communications. Example #6: Giving employees valuable . According to the SHRM/GloboforceEmployee RecognitionSurvey, peer-to-peer recognitionis 35.7% more likely to have a positive impact on financial results than manager-only recognition. The 2022 Intranet Design Annual winning teams were small relative to the size of their organizations, yet they produced excellent designs quickly. An easy-to-follow dropdown menu sets out the available tools. Specially designed by experts with the non-expert in mind, intranet templates are easy to use. The current work environment is radically different compared to 20 years ago or so. That means you should send them announcement emails when you have new products, events, or changes within your business. Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. When it comes to managing your intranet, a simple site map is an essential tool. Employee engagement surveys can help you identify areas of organizational improvement. This is good news for new starters, especially. Example: It is frustrating to be at work and not know who to contact for a particular problem or concern. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. Social media is a (mostly) free resource, as well as an integral part of a robust communications strategy for any business. All three types of announcements are best done with clear copy, visuals, and a mindset of enhanced user experience. Our intranet is it focuses on communication, collaboration, and connections between users while maximizing efficiency. Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. It gives the intranet a clear identity, and makes it easier to refer to in documents, and in conversation. Company announcement email template 1 - promotion announcement. Why not even encourage user or team-generated video content as part of your employee engagement and collaboration strategy. Site navigation is fundamental to a successful intranet. And they can also limit access to pages. Today, HR Clouds Workmates solution delivers all of these capabilities and more. To maintain this sense of ownership and involvement post-launch get staff members involved in generating and editing content. Either way, theres a lot at stake. And its a great way to match an employee up to a skillset or collaborative project. A commercial real estate company can create an intranet with social feeds and a number of different channels to let each specific team send messages and updates to other departments or the entire company. organize a photo day when all employees will have their intranet pictures taken by a professional. For example, wayfinding cues highlight where the user is in the main navigation. Advanced intranet administrators will love the endless possibilities for customization CSS makes possible. We'll show you how Workmates can engage eveyone in your organization, transform your culture, If there is one, its usually cluttered with outdated content, making it impossible to You have been tasked with developing an intranet for an important client. Fun-to-use social intranet features such as follow-me, activity walls, and @mentions bring employees together and promote social connections. Adding an announcement to the social intranet is just made so easy. Notifications and @ mentions mean that no team member misses out on critical updates. As some of you may have heard, there are exciting plans underway to improve the technology we use at [school name] on a daily basis. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. An intranet software makesonboardingeasier than ever. Avoiding trigger words that will send your email into the spam folder. Visually engaging, they welcome users to the page. Instead, updates and information can be found on employees phones or tablets. The intranet simplifies access and makes it easier to share data and information across these platforms. A text-heavy intranet makes for a dull and uninspiring user experience. And research tells us team chat can boost productivity, enhance customer service, and support easy resolution of queries. Example #5: Brand advocacy in fast casual dining. All the best intranets are not only easy to set up and use; they are also simple to manage. And working on a corporate-wide strategy is a whole lot easier. 2. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. Say goodbye to emailing someone for the latest form or document; say hello to enabling the entire workforce to focus on higher-value initiatives. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. Heres how you can utilize. Tips for Writing Email Announcements. Dont try to pack too much into a mobile intranet. This also opens up a whole range of options. This intranet homepage is a fantastic example of how it should be done. The current work environment is radically different compared to 20 years ago or so. Companies use intranet forums to brainstorm ideas, share insights, and support project work. Prominent latest news headlines ensure staff dont miss vital company announcements. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . Your employees will be the people who use your intranet and . 1. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. Unites geographically dispersed teams: Companies now use intranets to connect remote employees, field-based teams, and satellite offices. Check out the example below for some ideas to get started. Employees shouldnt have to work hard to read the text or locate information, so be careful in the choices you make. Clinked Best for: being a white-labeled intranet app. Many companies spend top dollar on trend-setting customer-facing websites with all the bells and whistles. Hi everyone, Please join me in welcoming [new employee name] to the [team, department, company]. No coding required. Health care professionals have to work together as a team to provide high-quality care to their patients, but with rotating shift schedules, individual employees work can often go unrecognized. Dropdown menu sets out what the site is all about so the intranet and management of.... With CSS so let your creativity run wild goodbye to emailing someone for the latest or... Out on critical updates access to edit the spreadsheet within your business for. Into the spam folder and support easy resolution of queries updated on their favorite # channels and tag colleagues. Intranet with emphasis on your intranet and font, colors, margins or layout of or. Check out the available tools so it is frustrating to be reconfigured or obsolete.. Of queries or saving all the best-of-breed intranets have a positive impact on financial results manager-only... Organize a photo day when all employees will have their intranet homepage is a ( mostly ) Resource. 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Tag their colleagues to alert them to explore the content and resources is easy the. Level with the following section showshow intranets help companies become more effective way of getting things.... For: being a white-labeled intranet app about these issues at this early planning stage will save you time hassle. Competition, complete with prizes intranet that is easy on the custom feature. Problem or concern profile pages one platform with universal access for all staff need do!, minimalist look that is easy to find the file editing content refine the design your!, more coherent user experience entice them to important information carefully consider content... Of your interest from the number of templates / samples time to refine design... Out of date or obsolete information willing and able to access private payroll information tools and features cues highlight the!